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VERSYSS Celebrates Second Anniversary
By Don Parkhurst
On Monday, May 2nd, VERSYSS Commercial Systems celebrated its second anniversary by holding a company wide meeting with all employees in all office locations. During the meeting Hank Holbrook, VERSYSS President, gave all employees an update on the accomplishments over the past two years and discussed the importance of the contributions of all employees in helping the company achieve success during its initial two years.  "Each employee, through their expertise and dedication has been instrumental in enabling VERSYSS to focus on product development and client satisfaction.  This focus has driven our success during the past two years and will continue to allow VERSYSS to be a strong contender in every market we serve in the future. At a time when many Internet organizations have either closed or are struggling to survive our traditional brick and mortar company is positioned to grow and prosper. Our products are stronger and our clients are happier with our services than they have ever been in the history of VERSYSS," stated Hank Holbrook. Following the meeting anniversary cake with ice cream was shared by all. 

 

Have you visited the VERSYSS website lately?
By Stuart Adams
VERSYSS
Corporate Headquarters
140 Gould Street - Needham Heights, MA 02494
(800) VERSYSS
 
 

www.versyss.com
 Home
 Company
 Office Locations
 What's New
 Employment
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 Upcoming Events
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 Markets
 
 Construction
 Materials Management
 Transportation
 Fuel Oil
 Government
 Web Site Development

 Customer Area
 Reseller Area
If you haven't visited us lately at www.versyss.com, then you are missing out on some new and exciting features that have been added to our website. Along with the standards of "Year End Instructions", "Class Schedules", "Enhancement Requests", "Newsletters" and "Order Manuals", we've added three more selections to help your experience with the VERSYSS website be more productive. You can now look forward to being able to view the standard Tax Tables, email the Support Department or leave a message on the message board for anyone to reply.
 
Tax Tables - by clicking on this link in the Customer Area you will be able to view the standard Tax Tables for all 50 states plus Washington DC. A table at the top of the document will give you a quick link to the specific state you are looking for or you can simply scroll down and view all of the tables. A link within each table will bring you back to the top of the document. This document will be updated as needed to keep each federal and state tax table updated according to the current standards.
Email Support - by clicking on this link in the Customer Area you will be given the choice of sending an email to the Support Department or to the Support Manager. This communication method is meant as a way of getting you answers to some of those "little things" that arise from time to time. The things you normally wouldn't take the time to call Support about. Please do not mistake this as a way of logging a support call with us. If you need an immediate answer to an issue, please continue to call the Support Hotline. You can expect to receive a reply to these emails within one business day.
Message Board - This message board is an electronic forum that allows our customers to easily communicate with each other. The motivating idea is to allow a venue where VERSYSS users can share tips, tricks and ideas. This message board is only for VERSYSS customers. Please note this is not intended for support issues. You should continue to process support calls through the Support Hotline. However, VERSYSS staff will periodically monitor the message board in order to provide additional input on the messages noted.

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VERSYSS Senior
Management Contacts
 
Your satisfaction with our products and services is important to us. If at any time you feel that senior management should be aware of an issue or concern that you feel has not been properly addressed by our staff, you may contact a senior manager at (800) VERSYSS at the following extensions:
 
Paul Desmond
Vice President of Operations
Extension 3522
 
Hank Matthy
Vice President of Sales
Extension 3521
 
Dave Donovan
Vice President of Finance
Extension 3517
 
Donald Parkhurst
Chief Operating Officer
Extension 3587
Changes in Income Tax Withholding effective July 1, 2001
  The IRS has revised the federal income tax withholding tables, effective for wages paid on and after July 1, 2001. The tables were revised to reflect a change resulting from the Economic Growth and Tax Relief Reconciliation Act of 2001.
  The new tables may reduce the amount of income tax withheld from wages paid after June 30, 2001.
  The reductions in tax withholding are due to a reduction in the current 28% and higher tax brackets.
  VERSYSS Commercial Systems, LLC has revised the tables used in all of its payroll software. One of the many benefits of being on a software support contract is the ability to receive the tax table changes at no additional charge. We have mailed a copy of the new tax tables to all customers currently on a paid software support contract. If you have not received your copy, please call the software support hotline.
  All customers not on a paid software support contract will need to purchase a copy of the new tables. The cost will be $150.00, and must be paid in advance. Please contact the software support hotline to request your copy.

IMPORTANT NOTICE

We have just been notified that the State of Rhode Island has changed their tax calculation as of July 1, 2001.

VERSYSS has made these program changes and has created new tax tables. If you have employees earning income in Rhode Island you will need these changes. Please call the VERSYSS Support Hotline to schedule this update.

PCN-TERM
For Windows ME & 2000!

PCN-TERM now gives your Windows. ME & 2000 PC's the ability to run the VERSYSS software efficiently. Similar to V-link, VIA and PCN-TERM version 1.0.1, this software emulates a terminal allowing your VERSYSS management software to run side by side with other applications on a PC. However, the first version of PCN-TERM was designed to run in Windows. 95 & 98 operating environments only. If you have or are planning to upgrade your PC's operating environment to Windows. ME or 2000, please contact your Client Sales Representative at (800) 767-5001.
by Stuart Adams VERSYSS documentation now on CD
No more shelves upon shelves full of manuals collecting dust. Now the answers to your questions are available at the click of a mouse. Starting now and for all future releases, all of the VERSYSS documentation will be sent on CD-ROM. With each software update you will receive a new documentation CD that will be supplied free of charge as part of your software support agreement. Of course you will still have the option of purchasing the hard copies of the documentation from us or printing them yourself, right from the CD.
 The documentation files on this CD will be viewed using the "Acrobat Reader" program. This program is included on the CD and can easily be installed by following the installation instructions, which are also included on the CD. 
To use the CD, just insert it into the CD-ROM drive of your PC and then double click on the 'My Computer' icon located on your desktop. You should then double-click on the icon that represents your CD-ROM drive. A list of the CD's contents will be displayed. See below:

CONTENTS
TABLE OF CONTENTS.PDF - Double-clicking this will open up a document that will allow you to point and click your way through all of the documentation on the CD. 
ACROBAT INSTALLATION.TXT - Double-clicking this will open up the installation instructions for the "Acrobat Reader" program contained on this CD. Due to the format of the documentation files, "Acrobat Reader" is required to be installed prior to viewing any of the documentation.
 ACROBAT FOR WIN95 & 98.EXE- Double-clicking this will start the installation of the "Acrobat Reader" program for Windows 95 and Windows 98.
ACROBAT FOR WINNT & 2000.EXE- Double-clicking this will start the installation of the "Acrobat Reader" program for Windows NT and Windows 2000. 
VERSYSS is excited about this new process and looks forward to having the opportunity to share future technological advancements with our customers.

What's wrong with this picture?

The operator switched tapes every day, and checked the log each time Auto Backup was enabled. Yet, the backup never ran. Check the start and end times again. The backup ran for only four seconds. This is certainly not enough time to properly backup any system.

Upon further investigation, the last good backup was August 14, 2000! This is a real screen dump from a Support call logged November 25, 2000. The frightening part is, most people honestly make a good faith effort to backup on a daily basis.

How good are your procedures? Take our True and False Test to find out!
  • Just change the tape every day for Auto Backup.
  • There is no difference between an Auto Backup and a Manual backup.
  • Manual backups show up on the Auto Backup Log.
  • Run Month or Year End backups after all period end processing are complete.
  • BOS or CPIO backups are done once a year whether we need them or not.
  • Two sets of backups are all we need. - Weekly and Period End.
  • The Auto Backup log shown in this example shows a completed backup
Answers: 
All statements are false. To learn why, visit our website at www.versyss.com and check the FAQ called WHY THE SYSTEM IS NOT BACKING UP.
Don't let this happen to you. Please make sure the people responsible for backup know how to read the log, and enable the backup. Isn't your company's data too important not to make sure employees know the proper way to backup the system? Please contact Support for assistance. 		Here is the correct Auto Backup procedure.
A. First, login as root and go to the Auto Backup menu. 
B. Select #5 View Backup Log to verify whether or not the backup completed correctly. * Read the start and end dates and times to make sure!!! 
C. Next, select #2 Reset Auto Backup. When set, the message: Auto Backup is enabled will display. The next backup will not run without this step. 
D. Last but not least, change the tape.

Did You Know?

The format for the W-2 and 1099 forms has changed for the year ending 12-31-2001.

The width of the forms has been increased to 8 = inches. Some of the amount boxes have been widened to 17 characters. Additional boxes have also been added to the forms.

VERSYSS is currently working on making these changes to its software and expects to make it available to customers during the third quarter. 

New Federal Tax Tables will be sent free of charge to all of our customers with support contracts. Our Time and Materials customers will be charged if these new tables are requested.
Introducing Keith Loveday

Please join us in welcoming Keith Loveday to the VERSYSS Materials Management Support Team.

 Keith has been with VERSYSS for the past year in the roles of Dispatcher, Distribution and Update Specialist.
Many of our customers have already had the opportunity to work with Keith in his role of Update Coordinator for the new VMMS 6.3.0 Release.

In addition to his many roles here at VERSYSS, Keith has been involved in our intensive training program for support specialists and will prove to be a valuable asset to our Materials Management Team.

 

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6.3.0 RELEASE FEATURES

To date more than 1/3 of our customers have been updated to the new 6.3.0 release of the Materials Management Software. There are many benefits to being on the most current version of the VMMS software that includes many new features.

The following are just a few highlights of some of the new features that have been added:

Review Sub Accounts by Customer in Sub Accounts lookup window - When accessing the Sub Account Window using the .W command, the user will now have the option of reviewing only the sub accounts for a specific customer. If a customer number is active when the sub account lookup is accessed (for example, if the sub account window is accessed from the sales order header record), the current customer will default into the lookup. Selection #7 in the Sub Account window is now View Sub Accts by Customer.

UPS Shipping System Interface - The ability to send information to the UPS shipping system has been incorporated within the VMMS order entry. 

 The UPS Zone Rate Table can be uploaded and printed out of the VMMS system. A UPS maintenance routine has been added to the Miscellaneous Maintenance menu within Customers and Statements. The UPS Code and UPS Zone have been added to the ship to record of the Customer Master. A new parameter record in the Sales Order Parameter has been added to activate the UPS system. The new flag UPS System will allow for 3 choices. 0 will indicate that the UPS system is not active. 1 indicates that the UPS system is active and each time a UPS order is verified the customer name, shipping address, city, state, zip code, sales order number, weight, zone and order amount will be transferred to the UPS shipping system. 2 will allow for all verified UPS orders to be transferred to the UPS shipping system in batch mode (only orders not previously transferred will be copied into the UPS system).

New Invoice History Detail Inquiry - This inquiry combines information from the Customer Master File, the Ship-To File, and the Invoice History File. The inquiry can be accessed using the fast access code .CI at the command line,  		or from the Daily Work Menu. The inquiry has been added to A/R History as  24. Invoice History Detail Inquiry. Once the customer # has been entered in the inquiry, the customer name, address, comments, ship via, contact, telephone number, tax exempt number, tax jurisdiction, salesman, terms code, credit limit, and balance information (based on the standard 30,60,90 or user defined aging buckets) will display. Once the customer information is displayed, the system will prompt for a start date. After the start date has been entered, the system will prompt for ascending or descending order. The system will then display complete invoice detail on a line-by-line basis. The detail displayed will include the invoice number, date, item number, quantity, unit of measure, unit price, unit cost, and on the second line of the inquiry the item description. Additionally, the inquiry will allow for the option to print the information displayed as a report.

If you would like to view the entire features list or would like more information regarding this update to 6.3.0, please visit our web site at www.versyss.com or call the support hotline at 800-966-4031.

"License not Available"

by Steve Jansen
Have you ever had a user try to log into your system and they get a message stating license not available? There are a couple of reasons why this message appears.

First of all, you need to have the same number of licenses as the number of users that will be logging into the system. If a user is going to be logging into the VMMS application, the user will be using a VAE license, and a VMMS license. The VAE license allows the user to log into the Unix Server, the VMMS license allows access to the Materials Management Software Aapplication. If a user is utilizing the .S feature within Versyss View, a VTA license in addition to a VAE and VMMS licenses will be needed. 		The VTA license is assigned at login, but the license is built into the users profile. So only this particular user will be able to use a VTA license.
If after determining the number of users on the system does not exceed the number of licenses available, try the /ABORT command from your main menu to view the number of users currently logged onto the system (paging doesnt count). Its possible that a user logged off incorrectly and the license that they were using was never released.

If this is not the case, boot your system and this will clear up the users file of any possible stale users, freeing up licenses. If after that the error still occurs, contact support and we will troubleshoot the issue further.


Welcome Back Dan Mattos

Dan Mattos began his employment with VERSYSS in 1996 as a Materials Management Support Technician. After two years in this role, Dan moved over to help the VERSYSS Fuel Oil Team and has been an integral part of that support group since that time. Effective immediately, Dan will be sharing his talents between the two groups and taking both VMMS and Fuel Oil calls. The VMMS Support Team welcomes back Dan Mattos and looks forward to having such an experienced employee as part of their team again.

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REPORT-WRITING TOOLS AND OTHER PROGRAMS

By Gwen Dreyer

We have been receiving many inquiries about taking advantage of some interesting programs that can be used in conjunction with the VERSYSS software. Cognos Impromptu, for example, is an excellent report-writing tool, and VIEW- user-friendly program that can produce an almost unlimited variety of reports based on the users specifications. The reports are very professional looking with choices of fonts, borders, and colors. The functionality involves  customer number or item number. With VIEW-Search, you type .S and select from a list of pre-established searches, or searches that you have created with your own search criteria. 
writing VERSYSS data into an Oracle database. Impromptu then selectively pulls data from the database. The sort and filter functions are extremely flexible and allow you to create virtually any report, whether you need to satisfy your accountant or au ditor, or educate your sales team. 
 This function provides the user the flexibility to search by an item description. For instance, if a customer inquired about the cost of a 5-gallon can of paint, your employee could type in a description such as paint if he did not have the item numbe r readily available. The program will bring up all items with the word paint in the description. Other uses for the .S Search might be to bring up a list of all your customers in the city of Boston or with a specific zip code. 
Search greatly expands a users search capabilities beyond what .W offers. After reading the brief description of these programs, you can decide whether or not they would be an asset to your company. 
Impromptu is a window-based and  		VIEW-Search is used within the VERSYSS application to search for items, customers, etc. by additional search options that are not currently available using the traditional .W lookup. The .W. lookup allows you to perform alpha and numeric searches for a If you believe that these programs would assist your business, please call your sales representative for more information.

Deleting a Purchase Order
by Jen Hanlon
Sometimes it is necessary to delete a purchase order that contains lines of different statuses (ex some lines entered, some partially received and some partially invoiced). In this type of scenario the deletion process is a little more complex than simpl y entering the purchase order number in purchase order entry and typing DEL. Explained below are three steps that will give you the ability to resolve this problem and delete the PO:

Step 1: Un-receive or Un-Invoice the lines which have been received or invoiced
1. Bring up the PO through Purchase Order Receiving and choose R at the selection prompt. 
2. You will be prompted to enter a shipment number and shipment ID - cancel out of this screen (control x).
3. After canceling, you will see different options on your selection line. 
4. To un-receive (or un-invoice) type ER and enter the line number you want to un-receive (or un-invoice).
5. If you are un-receiving a line (if un-invoicing skip to Step #6) you will see an options asking if you want to the un-receive, change the status from N to Y (skip to #7).
6. If you are un-invoicing a line you will see a column options asking if you want to un-invoice, change the status from N to Y and do the same at the un-receive prompt. 
7. After entering to the end of the line you will then be asked if the receipt is correct, say yes. 		8. Continue with this process until all of the received and invoiced lines on the purchase order have been un-received and un-invoiced.
Step2: Delete the purchase order (once all lines have been un-rec'd & un-invoiced)
1. Bring up the purchase order through purchase order entry.
2. Type DEL at the selection line prompt.

Step 3: Adjust your inventory

1. On-hand quantities for all un-received and un-invoiced purchase order inventory items were decreased when you un-invoiced or un-rec'd (based on main parameter).
2. Inventory Adjustments must be made to reflect this change, if the quantities are still to be included in your inventory.
3. Can be done through Inventory Transactions or by entering a new purchase order and receiving and invoicing on this PO.

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140 Gould Street
Needham Heights, MA 02494

 

 

 

Visit us on the web at www.versyss.com


Visit us at www.versyss.com and register for class on the Web! Once a registration form is received, we will call you to confirm. Do not make travel arrangements until your registration is confirmed. If lodging is required, your account manager can provide you with several suggestions.

For more information, or to request a registration form, please contact Chuck Yarrish at 570-696-4745

Day Time Class#

Topic

NEEDHAM, MA
08/06/019:00 AM 1382 Accounts Receivable
08/07/019:00 AM 1383 Inventory
08/08/019:00 AM 1384Sales Orders/Quotes & Sales Analysis
08/09/019:00 AM 1385 Purchase Orders
08/09/011:00 PM 1386Bill of Materials
08/13/019:00 AM 1404VIEW - Basic System Administration
08/13/011:00 PM 1405VIEW - Introduction to Impromptu
08/14/019:00 AM 1406VIEW - Impromptu Reporting
09/05/019:00 AM 1360VERSYSS General Ledger
09/05/011:00 PM 1361Management Report Formatting (GL)
09/06/019:00 AM 1362VERSYSS Payroll
09/07/019:00 AM 1363VERSYSS Accounts Payable
09/21/019:00 AM 1421Just Ask Basic Sentence Writing
09/21/011:00 PM 1420Just Ask Advanced Reporting
10/24/019:00 AM 1408VIEW - Basic System Administration
10/24/011:00 PM 1409VIEW - Introduction to Impromptu
10/25/019:00 AM 1410VIEW - Impromptu Reporting
FLINT, MI
08/10/019:00 AM 1423Just Ask Basic Sentence Writing
08/10/011:00 PM 1422Just Ask Advanced Reporting
08/21/019:00 AM 1356VERSYSS General Ledger
08/21/011:00 PM 1357Management Report Formatting (GL)
08/22/019:00 AM 1358VERSYSS Payroll
08/23/019:00 AM 1359VERSYSS Accounts Payable
10/16/019:00 AM 1364VERSYSS General Ledger
10/16/011:00 PM 1365Management Report Formatting (GL)
10/17/019:00 AM 1366VERSYSS Payroll
10/18/019:00 AM 1367VERSYSS Accounts Payable
10/19/019:00 AM 1427Just Ask Basic Sentence Writing
10/19/011:00 PM 1426Just Ask Advanced Reporting